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      Praise for

      Cloud Accounting

      “In a world of fast moving technology, Cloud Accounting offers practical, straight forward guidance to businesses on how to harness this technology to move their businesses forward. A ‘must have’ for businesses in growth mode.”

      Susan Thompson

      Partner Marketing Manager-East Region-Microsoft Dynamics

      Microsoft Corporation

      “With close to 30 years of experience in the ERP Business, I’ve seen less than a handful of changes that have significantly impacted the customer. The cloud will be a game changer for both the customers who buy it and the vendors who sell it. And while no one knows with 100% accuracy exactly what the future entails, Cloud Accounting hits the nail square on the head with a logical, easy to follow methodology to help you figure out what it may or may not mean to your company. ANY executive thinking that there has to be a better answer to corporate business systems than spreadsheet hell and basic accounting will find that this book saves them countless hours, monumental distractions from their business and many sleepless nights. Well worth the time it takes to read.”

      Bruce Ciarleglio, Consultant

      Salesworks

      “This is a highly helpful guide for any business who is weighing the many ERP deployment options available. Readers can easily connect with the real world personas and business situations provided within, making cloud computing easily digestible by business executives who are not technologists by trade. This is a must read for anyone about to participate or lead an ERP evaluation.”

      Christine Zmuda

      Director of ERP and Partner Strategy

      Microsoft Corporation

      “Bill and SSi Consulting have offered cloud solutions to their customers for years. In this book, he and David Russell lay out an engaging story of customers navigating their business systems to the cloud. This book will help anyone faced with the choice of keeping their business software on premise or in the cloud. As the ‘cloud’ has become a normal part of our everyday lives – this book will certainly come in handy for any firms looking at making a move to the ever expanding cloud.”

      Sam Cool, Vice President

      Planet Technologies

      “This book makes it FUN to learn about cloud computing. The characters in the fable let you see things from all sides, and acknowledge both the logic and emotion that goes into making a change. The ending switches to a bullet point style if you prefer to learn what you need to know in a nutshell. If you are choosing what’s next for your accounting systems, read this book first.”

      Diane Gasal

      Professional Certified Coach

      Cloud

      Accounting

      From Spreadsheet Misery to Affordable Cloud ERP

      William Aiton and David Russell

      Smyth Barnabas Publishing

       www.SmythBarnabas.com

      © 2011 by Smyth Barnabas Publishing and Success With People, Inc. All rights reserved under the Pan-American and International Copyright Conventions.

      No part of this book may be reproduced in whole or in part, scanned, photocopied, recorded, distributed in any printed or electronic form, or reproduced in any manner whatsoever, or by any information storage and retrieval system now known or hereafter invented, without express written permission of the publisher, except in the case of brief quotations embodied in critical articles and reviews. For more information, email Smyth Barnabas Publishing at [email protected].

      This publication is protected under the US Copyright Act of 1976 and all other applicable international, federal, state and local laws, and all rights are reserved. You may give or sell this book to someone else, but not copies of its content.

      The scanning, uploading, and distribution of this book via the Internet or via any other means without permission of the publisher is illegal and punishable by law. Please support authors’ rights, and do not participate in or encourage piracy of copyrighted materials.

      Please note that much of this publication is based on personal experience and anecdotal evidence. Although the authors and publisher have made every reasonable attempt to achieve complete accuracy of the content in this Book, they assume no responsibility for errors or omissions. Also, you should use this information as you see fit, and at your own risk. Your particular situation may not be exactly suited to the examples illustrated here; in fact, it is likely that they are not the same, and you should adjust your use of the information and recommendations accordingly.

      Any trademarks, service marks, product names or named features are assumed to be the property of their respective owners, and are used only for reference. There is no implied endorsement if we use one of these terms.

      First Printing: November 2011.

      Published in eBook format by Smyth Barnabas Publishing

      Cover design by David Reyes.

      Editing by Brandon Hoye

      Library of Congress Copyright Registration #: 1-675184671

      Writers Guild of America Intellectual Property Registry #: 1539219

      13-digit ISBN: 978-0-9771659-6-4

      10-digit ISBN: 0-9771659-6-5

      DISCLAIMER: The contents of this Book are intended for general information purposes only. Information contained in this document is not intended to be a substitute for legal advice or to provide legal guidance of any kind whatsoever. If legal advice or other expert assistance is required, the services of a competent professional should be sought.

      For additional information visit:

       www.SSiConsulting.com

       www.SuccessWithPeople.com

       www.SmythBarnabas.com

      Chapter 1

      Analysis Paralysis

      “What the HELL is going on over there?!”

      James tilted the phone away for the sake of his eardrums. He promised to resolve the problem first thing tomorrow and apologized for the error. After a few more choice words the irate contracting agent hung-up. This brought the number of emotionally upset clients to three for the month.

      As CEO and founder of a consulting firm serving government agencies, James had been instrumental in helping the company achieve its recent unprecedented success. Even though the firm was growing steadily, James still preferred to give clients his direct number so he could learn about problems first-hand when they occurred.

      The mounting number of angry calls signaled that James and his employees were starting to lose control of the business. Their small business accounting program and practice of using spreadsheets to manage projects and costs was buckling under the strain of an increased client load. If the problems continued, they could destroy the company:

      •Projects were going over budget due to the company’s inability to track all of its expenditures.

      •Unanticipated invoices were submitted to James from both VARs (Value Added Resellers) and sub-contractors.

      •Expense

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