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       Success In The Payroll Management Business

       Vincent A. Gabriel

      Aug 2013

      Published And Distributed

      Rank Books

      ISBN 978-981-07-7754-8

      Copyright © 2013 Vincent Gabriel

      Typeset and Cover Design: Rank Books

      All rights reserved. No part of this publication may be reproduced or copied in any form or by any means – graphic, electronic or mechanical, including photocopying, recording, taping or information retrieval systems – without written permission of the copyright holder.

      Condition of Sale

      This book is sold subject to the condition that it shall not, by way of trade or otherwise, be lent, resold, hired out or otherwise circulated without the copyright holder’s prior consent in any form of binding or cover other than that in which it is published and without a similar condition including this condition being imposed on the subsequent purchaser.

      Disclaimer

      The author disclaim all liability and responsibility for loss caused to any person by any act or omission to act directly or indirectly as a result of material contained in this book.

      Printed in Singapore

       Preface

      This book was originally written as a guide to payroll clerks, executives and managers to be used together with payroll software, some thirty years ago, as part of the efforts of a company to get uses for its software. The book achieved its aims.

      Payroll management is now only a very small part of the Human Resource Capital Department.

      Payroll in fact is being outsourced to those who want to work from home. It is to this group of self employed that this book is addressed to.

       About the author

      Vincent A. Gabriel has a wide experience in the wages/expression aspects of human resource management.

      He has written a “Guide to the Employment Act” which has gone into two editions. He has authored the Monthly Variable Component of the Essential Employment Guide.

      He has taught the laws related to the employment of foreigners for a number of years

       About the approach

      The most remarkable change in the handling of the operational details of the HR department is in payroll management.

      In the midst of high costs firms are outsourcing this function to their former employees or equally skilled professionals. For my part I want to thank the many HR professionals who have helped me put this book together.

      Chapter One

       Is This Type Of Self-Employment Something I Want?

       Synopsis

      • What does the Payroll Management Business involve

      • What it means for me

      Tutorial: The employment contract The “For Service” contract

       Introduction

      The fierce competition has driven prices down and to survive many organisations outsource their non-core activities to people like you. This book is written to help you get a foothold in the billion dollar business of outsourcing but we will focus only on payroll management that is outsourced.

       Core of the Payroll Management Business (PMB)

      In addition organisations expect you to be reliable. Hence in each chapter is included a tutorial to help you with some depth on the current HR practice.

       Technology of the PMB

      The technology referred to, frees the HR team from the routine tasks and gives time to the HR executive to provide the personal touch to the HR events like attending to grievances or ‘perceived injustices’.

       Confidentiality

      Much of the work of HR especially in the area of payroll is still considered confidential and the HR team must learn to respect every worker’s private space especially in payroll matters. Look at the case study below and notice what can go wrong when confidential information is circulated.

       Case Study

      At a recent interview my interviewer told me that she had obtained my CV from her friend, a HR manager in another company. I was very surprised. Is the passing of confidential document without the owners’ consent ethical?

      Ms Shocked

      Response

      Good HR practice requires the CVs to treated as confidential documents the way their owners want them to be.

      Perhaps the HR department of the other company wanted to do the applicant a favour by passing her details to another prospective employer. If this was so the HR person should have got the consent of the owner of the CV.

      Each job application has the terms ‘write in confidence’ the implied legal relationship is that confidentiality would be maintained. Hence the HR person’s circulation of the CV to another person is a direct breach of this confidence.

      You are expected to be on-time since wage and salaries must be paid by the 7^th of the following month. (This is provided by law)

      You have to harness electronic communications to get the data you need to prepare the payroll on time.

       Tutorial: Chapter One

       Synopsis

      1) What is the Employment Contract?

      2) Characteristics of Contracts of Service or the Employment Contract.

      3) Check list of items that should be included in the employment contract

      4) Implications of the Employment Contract

      5) Summary

       Introduction

      The payment of wages in Singapore is governed by the terms of employment between the employer and employee. Employers give an employee whom they want to employ an Employment Contract duly signed.

       What is the Employment Contract?

      Employment Contract

      Simply a letter for contract of service and the employer agrees to accept the services done by another person (called the EMPLOYEE) and to pay the employee a SALARY.

       Other examples of Employment Contract

      Some employers choose to call their employment contract.

      1) letter of employment

      2) employment agreement

      3) apprentice contract

       Characteristics of Contract of Services

      Termination/notice period is provided for both employer and employee.

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