Teach Yourself VISUALLY Microsoft 365 - Paul McFedries

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only in Backstage view; it does not appear as you work on documents.

      007.eps Click the Back button (9781119893516-ma093) to return to your document.

      The Microsoft 365 theme you selected appears.

      TIP

      What happens if I select a background and then sign out of Microsoft 365?

      The background no longer appears in the app but will reappear when you next sign in to Microsoft 365. Similarly, theme changes you make while signed in to Microsoft 365 might disappear when you sign out of Microsoft 365. With themes, however, you do not need to be signed in to Microsoft 365 to make a selection. Just complete steps 1 to 4 in this section.

      Search for a Ribbon Command

Snapshot of a document opened in app.

      

Open a document in a Microsoft 365 app.

      Note: See Chapter 2 for details on opening a Microsoft 365 document.

      

Select an object or some text in the document, if required by the Ribbon command you want to run.

      

Click inside the Search text box.

      Note: You can also select the Search text box by pressing Alt + Q.

Snapshot of recently used sections. Snapshot of the the charts.

      dga.eps A list of your recent Ribbon commands appears in the Recently Used Actions section.

      dgb.eps A list of suggested Ribbon commands appears in the Suggested Actions section.

      

Type the name or a brief description of the command you want to run.

      dgc.eps The app lists possible commands you can use to complete your task.

      

Click a command to use it.

      dgd.eps Commands with arrows (9781119893516-ma094) display additional commands.

Snapshot of the excel charts the worksheet data.

      dge.eps The app performs the action you selected; in this example, Excel charts the worksheet data.

      TIPS

      Will I need to type a description of the action I want to take if it is the same action I have previously taken?

      No. The Search feature remembers your previous searches and displays them in the Recently Used Actions section of the menu that appears when you perform step 2.

      If I no longer want my previous searches to appear, can I clear them from the list?

      No. The Search feature retains your searches in the Recently Used Actions section of the menu that appears when you click in the Search box.

      Each Ribbon command does one of four things: run a task, display a menu of commands, display a gallery, or launch a dialog box.

      Work with the Ribbon

Snapshot of using run a command.

      Run a Command

      

Click the tab containing the command you want to use.

      

Click the command.

      The app runs the command.

Snapshot of the the tab containing menu.

      Run a Command from a Menu

      

Click the tab containing the menu you want to use.

      dga.eps Many Ribbon buttons have two parts: The top part runs the standard command, and the bottom part displays the menu.

      

Click the button’s arrow (9781119893516-ma135).

      A menu of additional commands appears.

      dgb.eps Hover the mouse (9781119893516-ma030) over a command to see a tooltip that displays the command’s name.

      

Click the command you want to run.

      Choose an Item from a Gallery

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